🏆 DRMS SaaS – Digital Record Management System (GPL Source Code Description)

SEO Keywords: digital record management system, document tracking SaaS, Laravel file management app, online archive platform, secure document control software, PHP SaaS script, GPL management system.

🚀 Overview

DRMS SaaS (Digital Record Management System) is a powerful web-based document and file management platform built to help organizations securely manage, archive, and share digital records.
Developed with a robust Laravel backend and a responsive interface, it enables users to upload, categorize, search, and retrieve important documents anytime and anywhere.

This SaaS-enabled version supports multi-tenancy, allowing multiple organizations or departments to use the same platform independently.
It is ideal for government offices, hospitals, law firms, and enterprises that deal with sensitive records requiring structured digital storage and access tracking.

✨ Key Features

• 📂 Document Upload & Management: store, organize, and tag documents in multiple formats (PDF, DOCX, XLS, etc.).
• 🔍 Advanced Search: quickly find documents by name, tags, type, or upload date.
• 🏢 Multi-Tenant SaaS: each organization has its own database schema, settings, and storage.
• 👥 User Roles & Permissions: define granular access control (admin, manager, staff).
• 🧾 Activity Logs: track document access, downloads, and changes for full audit trails.
• 💾 Cloud Storage Integration: connect AWS S3, Google Drive, or local storage.
• 📈 Dashboard & Reports: graphical insights into uploads, usage, and document lifecycle.
• 📧 Email Notifications: automatic alerts for new uploads, document approvals, or updates.
• 🌐 Multi-Language Support: easily translatable UI for global deployment.
• 🧠 Version Control: maintain multiple versions of documents with change history.

⚙️ Technical Stack

• Backend: Laravel 9.x (PHP 8.x)
• Frontend: Bootstrap 5, Blade Templates, JavaScript, jQuery
• Database: MySQL / MariaDB
• Storage: Local filesystem / AWS S3 / Google Drive
• Authentication: Laravel Breeze / Sanctum (multi-tenant ready)
• Server Requirements: PHP 8.0+, Composer, MySQL 5.7+, Apache/Nginx

Expertise Note: built with modular SaaS architecture, separating tenants, roles, and storage paths to ensure high scalability and data security.

🧩 Installation Guide

1. 📦 Upload the source files to your web hosting directory.
2. 🧰 Create a MySQL database and import the provided drms.sql file.
3. ⚙️ Edit the .env file with your database credentials, mail settings, and SaaS domain configuration.
4. 🗄️ Run migrations: php artisan migrate --seed.
5. 🔑 Generate an application key: php artisan key:generate.
6. 🚀 Access your site from the browser and complete setup via onboarding wizard.
7. 👤 Login using the default admin credentials to configure tenants and users.

📦 Deliverables

• ✅ Full Laravel source code
• ✅ SaaS multi-tenant module
• ✅ Database schema with sample records
• ✅ Admin, manager, and user dashboards
• ✅ Storage integration config files
• ✅ Setup and documentation guide
• ✅ GPL HTML description (this file)

📱 Supported Platforms

• Hosting Environment: Linux / Windows with Apache or Nginx
• Database: MySQL / MariaDB
• Browsers: Chrome, Edge, Firefox, Safari
• Devices: Desktop and tablet-optimized web interface

🧠 Notes

• License: GPL – redistribution, study, and modification allowed for educational and development purposes.
• Customization Tips: integrate OCR (Optical Character Recognition) for scanned PDFs, or enable two-factor authentication for sensitive records.
• SEO Assurance: optimized for “digital record management system,” “Laravel SaaS,” and “secure document management software.”
• Data Security: AES-256 encryption for file storage and HTTPS enforced for all tenant portals.

👨‍💻 Original Developer Credit

Original project concept, architecture, and design by the CodeCanyon marketplace author.
This GPL-compatible release is intended solely for learning, customization, and open-source development.
Reference: Original Marketplace Listing.

🔒 Disclaimer

Distributed under the GNU General Public License (GPL).
Not affiliated with Laravel, MySQL, or any external API providers.
All demo data, images, and brand names remain property of their respective owners.

• Replace branding and demo content before public deployment.
• Use SSL certificates and verified storage for compliance.
• Do not redistribute commercially without proper GPL attribution.

🧪 Example Input Usage

“Write an HTML description for ‘DRMS SaaS – Digital Record Management System’ – a Laravel-based multi-tenant digital file storage and archive platform, following the above GPL-compliant structure for redistribution on wpshop.net.”