CronoDoc Electronic Document Management System PHP

✨ Key Features

• Document Repository: Centralized storage for PDFs, DOCX, XLSX, images, and scanned documents with metadata and tags.
• Smart Folders & Categorization: Create departments (HR, Legal, Finance, Operations) and map documents to them.
• Version Control: Keep previous versions of updated files and view change history.
• Role-Based Access Control (RBAC): Admin, manager, staff, and read-only roles to control who can upload, approve, or delete.
• Approval & Routing Workflow: Send a document to another user or department for review, comments, or approval.
• Audit Trail / Activity Log: Track upload, preview, download, delete, and share operations for compliance.
• Advanced Search: Search by title, tag, department, uploader, or date range.
• Document Expiry & Alerts: Ideal for contracts, licenses, and HR files – set an expiry date and get notified.
• Multi-User Dashboard: Each user sees assigned tasks, recent documents, and pending approvals.
• Responsive Admin Panel: Built for desktop and mobile browsers to manage documents on the go.
• Backup-Friendly Structure: Uploads stored in dedicated folder; database exportable via phpMyAdmin.
• Localization-Ready: Structured language files to add or edit labels.

⚙️ Technical Stack

Core Technologies:

• Language: PHP 7.4+ (works on 8.x with minor adjustments depending on hosting)
• Database: MySQL 5.7+ / MariaDB
• Framework / Pattern: Native PHP or lightweight MVC (depending on original release) with clear controllers/models
• Frontend: HTML5, CSS3, Bootstrap (for responsive layout), vanilla JS / jQuery
• Server Requirements:
  • Apache or Nginx web server
  • PHP extensions: pdo_mysql, mbstring, json, openssl, fileinfo
  • Enabled file upload and proper folder write permissions

This stack is chosen to match typical shared hosting and cPanel environments, making CronoDoc deployable even on low-cost servers.

🧩 Installation Guide

1. Upload Files: Unzip the CronoDoc package to your web root (e.g. public_html/ or /var/www/html/).
2. Create Database: In phpMyAdmin (or MySQL CLI), create a new database and user, then import the provided SQL file.
3. Configure .env / config.php: Add your database name, username, password, and base URL.
4. Set Permissions: Make the uploads/ and storage/ (if present) folders writable.
5. Run Installer / Access Admin: Visit your domain (e.g. https://yourdomain.com) and log in with the default admin credentials included in the package.
6. Secure & Customize: Change admin password, add departments, and create user roles.

Note: Some GPL builds ship with a pre-configured config.php; always review it for production.

📦 Deliverables

• ✅ Full PHP source code of CronoDoc Electronic Document Management System
• ✅ Database SQL file (structure + seed data if provided)
• ✅ Sample uploads / demo assets (optional)
• ✅ Basic installation/readme instructions
• ✅ GPL-based redistribution notice for educational / testing use
• ✅ Placeholder link to original marketplace author for documentation

📱 Supported Platforms

Server / Backend:

• Linux VPS / Shared Hosting (cPanel, Plesk)
• Windows Server with PHP & MySQL (WAMP/XAMPP for local testing)

Client / Access:

• ✔️ Desktop browsers: Chrome, Firefox, Edge, Safari
• ✔️ Mobile browsers: Android Chrome, iOS Safari
• ✔️ Tablets / iPad for document review and approvals

Because it is browser-based, no native app is required – ideal for distributed teams.

🧠 Notes

License Type: This build is shared under GPL (GNU General Public License) for learning, testing, and self-hosted use. GPL allows redistribution of modified versions as long as the same license is preserved.

Customization Tips:

• Add custom fields to the documents table to match your business domain (e.g. contract number, patient code, supplier name).
• Integrate SMTP for email alerts on approvals and expiring documents.
• Harden security by moving the uploads folder outside web root and using secure download endpoints.
• Optimize SEO by renaming document categories and departments to match your niche (e.g. “ISO 9001 Docs”, “HR Policies”, “Legal Agreements”).

SEO Assurance: This description is structured with headings, keyword-rich title, and semantic HTML to help GPL resource sites (e.g. template, script, and plugin directories) rank for terms like “PHP electronic document management system”, “EDMS script”, “document workflow PHP”, and “self-hosted DMS”.

👨‍💻 Original Developer Credit

This software/script concept is originally credited to the author / vendor on the marketplace (e.g. CodeCanyon or original PHP product author). For the most accurate changelog, frequent updates, premium support, or commercial-grade license, please refer to the original developer’s page on the marketplace.

Recommended attribution: “CronoDoc Electronic Document Management System PHP – originally developed by the respective CodeCanyon / marketplace author. This copy is shared for GPL/testing/educational purposes.”

🔒 Disclaimer

Important Transparency Notice: This HTML description and the referenced PHP source are intended for educational, archival, and GPL-compliant redistribution only. We are not the original authors and do not claim trademark, branding, or commercial ownership of “CronoDoc”. All copyrights, trademarks, and brand assets belong to their respective owners.

If you need:

• commercial/extended license,
• ongoing support & updates,
• branding removal,

you must purchase the original license from the official marketplace / developer.

By downloading or using a GPL build, you agree to review your local laws, third-party terms, and the original author’s license conditions.