CronoDoc Electronic Document Management System PHP

Description

CronoDoc – Electronic Document Management System (EDMS) in PHP

CronoDoc is a robust Electronic Document Management System (EDMS) built with PHP for teams that need fast, compliant, and searchable document workflows. Perfect for agencies, SMEs, enterprises, law/accounting firms, schools, healthcare providers, and public sector teams, CronoDoc centralizes files, automates approvals, and secures sensitive records with role-based access and audit trails. Distributed by wpshop.net under a GPL license with lifetime free updates and limited email support.

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✨ Feature Highlights

• 📁 Centralized Repositories & Folders – Organize documents by department, client, or project with granular permissions.
• 🔍 Full-Text Search & Metadata – Tag files, add custom fields, and find anything instantly with advanced filters.
• 📝 Version Control – Automatic revisioning with compare, revert, and lock to prevent conflicting edits.
• ✅ Workflows & Approvals – Route documents for review/approval with due dates, reminders, and status tracking.
• 🖨️ OCR-Ready Ingestion – Import scans and PDFs; enrich them with text-searchable content and metadata (where supported).
• ✍️ e-Sign & Acknowledgements – Capture sign-offs and read-receipts for policies, contracts, and SOPs.
• 🛡️ Security & Compliance – Role/Group access, IP restrictions, activity logs, and retention rules for audits.
• 🔗 API & Integrations – REST-style endpoints for connecting portals, intranets, HRIS/ERP, or ticketing systems.

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📖 Detailed Overview

CronoDoc replaces scattered network drives and inbox attachments with a single source of truth. Upload files (PDF, Office, images, media), classify with metadata & tags, apply policies & retention, and keep everything discoverable using full-text search. Teams collaborate safely with check-in/out, version histories, threaded comments, and approval workflows.

Administrators define roles, groups, and access rules, enforce password and session policies, configure auto-archival, and export audit logs for compliance. With a clean PHP stack and modular architecture, developers can extend CronoDoc for line-of-business apps, intranets, or customer portals—without vendor lock-in.

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📊 Comparison Table

Capability	CronoDoc (PHP EDMS)	Generic File Shares / Email
Search & Metadata	✔ Full-text, tags, custom fields, filters	✖ Filename only; hard to locate
Version Control	✔ Automatic versions, compare & restore	✖ Multiple copies; no history
Approvals & Sign-off	✔ Built-in workflows & e-sign/ack	✖ Manual email approvals
Security & Audits	✔ Role-based access, logs, retention	✖ Limited auditing and access control
Compliance Readiness	✔ Audit trails, policy enforcement	✖ Non-traceable processes
License & Cost	✔ 100% GPL, lifetime free updates	✖ Hidden storage/seat costs

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⚙️ Installation Guide

1. Download the CronoDoc package from your wpshop.net account and unzip it.
2. Server Requirements: PHP 8.1+ (extensions: mbstring, intl, json, curl, fileinfo, gd/imagick), MySQL/MariaDB, HTTPS enabled.
3. Upload files to your server (recommended: subdomain like docs.yourdomain.com) and point the web root to the public directory.
4. Create a database and user; grant full privileges.
5. Copy .env.example to .env and set APP_URL, DB_*, mail (SMTP), and storage options (local/S3-compatible).
6. Run setup commands: composer install --no-dev → php artisan key:generate → php artisan migrate --seed.
7. (Optional) Configure queue/cron for background jobs (OCR, notifications, retention tasks): e.g., * * * * * php artisan schedule:run.
8. Log in to the Admin Panel, create roles/groups, define folders & permissions, enable workflows, and set retention & archival policies.
9. Invite users, import legacy files (bulk upload), and enable full-text indexing/OCR if using those features.

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📜 Licensing Information

CronoDoc is distributed under the GNU General Public License (GPL), giving you freedom to use, modify, and redistribute. With wpshop.net, you receive:

• 🔄 Lifetime free updates for compatibility, security, and performance improvements.
• 📧 Limited email support covering installation and essential configuration.
• 🧩 Open-source extensibility to integrate SSO, DLP, or business systems via APIs.

Note: Custom module development, deep data migrations, or compliance audits are outside standard support.

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❓ FAQs

Q1: Can I control who sees or edits specific folders?

Yes. Use roles and groups to set read, write, approve, or admin permissions at folder and document levels.

Q2: Does CronoDoc keep previous versions of documents?

Absolutely. Each edit creates a version you can compare or restore. Check-in/out prevents overwrite conflicts.

Q3: Is full-text search available for PDFs and scans?

Yes. Text-based PDFs are indexed by default. Scans can be OCR-processed (where OCR is enabled) for searchable text.

Q4: Can I automate approvals and acknowledgements?

Yes. Build workflows with steps, assignees, deadlines, and notifications, plus e-sign/acknowledgement capture.

Q5: How does CronoDoc help with audits and compliance?

It records actions (view, edit, move, delete, share), enforces retention, and exports logs—supporting internal and external reviews.

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🌟 Why Choose CronoDoc – Electronic Document Management System (PHP)?

CronoDoc delivers the speed, security, and governance your organization needs: centralized repositories, smart search & metadata, version control, approval workflows, and audit-ready logs. Built on a clean PHP stack, it’s easy to deploy, scale, and extend—without vendor lock-in. Backed by GPL licensing, lifetime free updates, and limited email support from wpshop.net, CronoDoc is your foundation for reliable, compliant document operations.

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Standardize your document workflows today! Download CronoDoc – Electronic Document Management System (PHP) from wpshop.net and give your team a faster, safer, and searchable way to work. Buy now and centralize your content with confidence!